Acme Inc. • Q2 Product Summit

Acme Inc. is bringing together its remote product, design, and engineering leads for a Q2 planning summit and team-building retreat.

Primary objectives:

• Align on the next 2–3 quarters of product roadmap and launch milestones.
• Strengthen cross-functional relationships and trust within the leadership team.
• Give the team unstructured time to connect, reset, and think creatively away from screens.

The environment should feel calm, coastal, and inspiring — with natural light, outdoor access, and spaces that support both structured work and informal connection.

• Event type Leadership offsite
• Team profile Fully remote • US-based
• Work vs play 60% work • 40% experiences
• Tone Relaxed, high-trust, focused

Day	Time	Block	Room & Setup	F&B / Notes
Day 1 • Sun Apr 7 • Arrival	13:00–18:00	Arrivals & check-in, informal coworking, resort exploration.	Soft seating, lobby/lounge; optional small meeting room.	Welcome refreshments in lobby (sparkling water, coffee, light snacks).
	18:30–21:30	Welcome reception & opening dinner; brief remarks from leadership.	Private terrace or semi-private restaurant section.	Passed appetizers, plated or family-style dinner, beer/wine; elevated N/A options.
Day 2 • Mon Apr 8 • Deep Work	08:00–12:00	Roadmap deep-dives, cross-functional planning sessions.	Main meeting room • U-shape / classroom, natural light.	Hot breakfast buffet, continuous coffee/tea/water, light snacks.
	12:00–13:30	Working lunch & breakout discussions.	Main meeting room or adjacent terrace.	Buffet or chef’s stations; dietary restrictions accommodated.
	15:00–18:00	Signature team-building experience (outdoor, light adventure).	On- or off-property with local partner.	Transportation & coordination through hotel/Offsiter partner.
Day 3 • Tue Apr 9 • Wrap	09:00–12:00	Closing workshop, commitments, and feedback.	Main meeting room.	Breakfast, coffee service; grab-and-go options for early departures.
	12:00–17:00	Departures & optional personal time on property.	Lobby & common spaces.	Late checkout for a subset if available.

Hotels may propose alternative flows that preserve core intent (2 full workdays, 1 signature experience block, strong F&B) while maximizing need periods and space usage.

Sleeping rooms

Expected attendance is 48 guests with a forecast range of 45–55. The team prefers mostly single-occupancy rooms with a small number of shared options.

Meeting space & A/V

One primary room for up to 50 people classroom/U-shape, plus 2–3 breakouts (10–16 people). Natural light and easy access to outdoor space are strongly preferred.

Food & beverage

Planner prefers a complete meeting package (CMP) that includes daily breakfast, lunch, two refresh breaks per full meeting day, and two dinners (welcome + one additional).

• Total keys 48–55/night
• Single vs shared ~80% single • 20% shared
• Main room 50 pax • classroom/U
• Breakouts 2–3 rooms (10–16)
• Internet High-speed • dedicated/priority
• Dietary mix Vegan, GF, DF, vegetarian

The team is active and outdoors-oriented. They’re looking for a marquee experience that feels memorable without being extreme or overly corporate.

Experience preferences:

• Coastal or forest setting with guided time outdoors.
• Light physical activity (hiking, ropes course, surf lesson, sailing, or similar).
• Optional smaller breakout experiences for different comfort levels.

Please include 1–2 suggested experiences (with estimated per-person pricing) that fit your property and local partners.

All-in budget target is $145k, inclusive of rooms, CMP, taxes, fees, A/V, and core experiences. Proposals should clearly break down:

• Per-person pricing (preferred) with inclusions spelled out.
• Estimated totals at 45, 48, and 55 attendees.
• Resort fees, service charges, and any mandatory add-ons.

Offsiter will compile proposals and present a shortlist to Acme’s leadership team by Jan 24, 2026. Contracts will be signed directly between the hotel and Acme, with Offsiter supporting coordination end-to-end.

• Budget band $130k–$155k
• Proposals due Jan 20, 2026
• Decision By Jan 31, 2026
• Must-have Fair attrition & cancellation